Human Resource Management

Task 1: Job description for a site manager

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Job descriptions are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work (Heathfield, 2015). It clearly identifies and spells out the responsibilities of a specific job.
Job descriptions are written statements that include:

• Duties,
• Responsibilities,
• Most important contributions and outcomes needed from a position,
• Required qualifications of candidates, and
• Reporting relationship and coworkers of a particular job.

Job descriptions also include information about working conditions, tools, equipment used, knowledge and skills needed, and relationships with other positions.

Draft Job Description of Site Manger for Woman’s crisis center

Title:                                       Site Manager

Department:                            Human Resource Department

Reports To:                             HR Manager

Supervises:                              General Manager

Appointed/Revised Date:       02/05/2015

Salary:                                     Negotiable

Job Responsibility Accomplishes refurbishment of woman’s crisis center according to the planning of the organisation, evaluate project activities and report to the HR manager.

Job Duties ·         Promotes positive public relations ·         Recruit and select  workers for the project ·         Monitoring the works and evaluate the plans ·         Providing update project progress to the HR manager ·          Collect required resources for the project ·         Maintaining project Gantt chart ·         Motivate project staffs ·         Hand over the project within the given time ·         Performs other related duties as needed.

Site Manger Skills and Qualification Developing Budgets, Coaching, Supervision, Staffing, Project Management, Management Proficiency, Process Improvement, Tracking Budget Expenses, Self-Development, Planning, Performance Management, Inventory Control, Verbal Communication. Should have 5 years experiences in similar job field.

Task 2: Flowchart for course of action to resolve the situation

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Task 3: (a) Three ways to communicate from remote location and increase of empowerment and participation

It is very important to communicate with the head office from any project site. Often workers have faced problems in communication if the project area stands in remote areas. So, workers must find out the effective ways to resolve the problems. Here, provides three ways  top resolve the problems which increases empowerment and participation.

• Internet communication: Through email, blogs, websites workers of remote project site can communicate with head office. And, head office can provide company letter, news letters to the workers from head office by using internet facility.
• Visits by upper management: It is very effective way of communication with remote workers. Physical inspection of upper management will help to understand the overall situation and any workers can consult with the management and get clear direction about their tasks.
• Video conference: It is another ways of communication with remote project site. It reduces the cost of visiting of upper management team. Workers can use Skype for video conferencing with head office and get suggestion about project activities. 

(b) Opportunities for continuous professional development

Working in remote location is always challenging for workers. There are various occasions where requires instant decision and communicating with head office may not possible within the short time. For continuous professional developments there are some ways that can be applied are given below:

Toolbox talks: A Toolbox Talk is an informal group discussion that focuses on a particular safety issue. These tools can be used daily to promote project’s or department’s safety culture. Toolbox talks are also intended to facilitate health and safety discussions on the job site (sitesafe.org.nz, 2015).

Appraisal: Appraisals are judgments of the characteristics, traits and performance of others. On the basis of these judgments, we assess the worth or value of others and identify what is good or bad. In industry performance appraisal is a systematic evaluation of employees by supervisors. Employees also wish to know their position in the organization. Appraisals are essential for making many administrative decisions (Dessler, 2013).

Training and development: Training and development presents a prime opportunity to expand the knowledge base of all employees. Employees also miss out on work time while attending training sessions, which may delay the completion of projects. Despite the potential drawbacks, training and development provides both the company as a whole and the individual employees with benefits that make the cost and time a worthwhile investment (Frost, 2014).

Inter site visits: Inter site visits helps to evaluate the tasks of the project according to the planning. These visits find out the problems and make quick solution to solve the problems. Workers can get motivation in their tasks from these visits.

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References

Heathfield, S. M. (2015) Job Description, humanresources.about.com, [available at http://humanresources.about.com/od/jobdescriptions/g/job_description.htm], [accessed at May 1, 2015]

Sitesafe.org.nz, (2015) Toolbox Talks, Sitesafe.org, [available at https://www.sitesafe.org.nz/toolboxtalks], [accessed at May 1, 2015].

Dessler, G. (2013) Human Resource Management, 12th Edition, New York: Pearson Education.

Frost, S. (2014) The Importance of Training and Development in the Workplace, smallbusiness.chron.com, [available at http://smallbusiness.chron.com/importance-training-development-workplace-10321.html], [accessed at May 1, 2014].